Job Description

Job Description:

Job Summary:

The Account Manager will support the Assistant Director of Events and Programs on all accounting matters.  This position is expected to last a year.

Responsibilities:

• Reconciles expenses and submits reports as a delegate
• Vendors: Serves as contact, adds new vendors via Service Now, and collects relevant documentation (e.g., estimates, certificates of insurance for services, invoices, W-9, etc.)
• Contracts: Works with vendors to create contracts for events and/or services, submits contracts using Boothâ™s contract form, tracks agreement end dates, submits renewals on contracts that expire, and processes contract amendments as needed
• Internal reimbursements: Processes reimbursements for PhD student conference travel, PhD student social gatherings, postdoctoral research conference travel (via GEMS), and employee reimbursements as needed (via GEMS)
• External reimbursements: Processes travel and business reimbursements for Workshop and Think Better guests, and Fall Retreat keynote speaker
• Financial Systems Training: Attends Designated Departmental Administrator trainings, works with Accounting to create new accounts as needed, and distributes training to RF-CDR staff
• Orders office supplies for RF-CDR administrative office and Mindworks, business cards for staff members, event supplies for internal and external events, and labs equipment as needed
• Resolves escalated level inquiries from internal and external stakeholders
• Manages and resolves escalated level inquiries/transactions from internal and external stakeholders regarding accounts payable activities
• Identifies and resolves invoicing problems and issues
• Provides consistent, quality customer service to the University community within the predefined payment services standards for communication and customer service
• Participates in month end and year end close process
• Continuously seeks opportunities to make improvements of procedures and systems
• Performs general accounts payable and employee expense related activities and/or projects as directed by the supervisor
• Responds to suppliers and internal stakeholders regarding all aspects of the accounts payable process, which includes payments to suppliers and reimbursements to individuals
• Performs a variety of accounts receivable/payable related activities which requires functional knowledge of invoice processing procedures
• Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision
• Performs other related work as needed

Competencies:

• Background in a customer service environment
• Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents

Education, Experience, or Certifications:

Education:

• Bachelor's degree required, preferably in accounting or business administration

Experience:

• Accounts payable or other invoice payment related experience required

Technical Knowledge or Skills:

• Proficient with expense management systems required, preferably Concur.
• Experience working with invoice processing platforms and ERP systems, such as Oracle, Concur, Basware, or OCR Scanning preferred.
• Proficient with an imaging system in an AP environment preferred.
• Functional user with an ERP system, preferably Oracle Fusion preferred.
• Proficient in computerized accounting systems, spreadsheet applications and database software required.
• Strong computer skills, including Microsoft Office Suite and Outlook required.

Working Conditions and Physical Requirements:

• This position works a hybrid schedule.
• This is a part-time position of approximately 15 hours per week.

Required Documents:

• Resume/CV
• Cover Letter

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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