Job Description

Position: Business Office Manager
Location: North Shore, Massachusetts
Employment Type: Full-time
Organization: Non-Profit Skilled Nursing and Rehab Center

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MVP Recruitment is seeking a highly organized and dedicated Business Office Manager to join a reputable non-profit Skilled Nursing and Rehab Center located in the North Shore area of Massachusetts. This role is essential in maintaining the business office operations in compliance with federal and state guidelines and organizational policies and procedures.

Position Summary:

The primary purpose of this position is to ensure the efficient operation of the business office, managing financial transactions, maintaining accurate records, and providing administrative support. The Business Office Manager will work closely with the Administrator and other department managers to support the overall financial health of the facility.

Essential Job Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Receive and follow administrative schedules and functions from the Administrator and as outlined in policies and procedures.
• Answer phones, greet visitors, and deliver messages in the absence of the receptionist.
• Receive payments on accounts and issue/mail receipts as necessary.
• Prepare accounts receivable reports, monitor and collect accounts receivable, and report delinquent accounts to the Administrator.
• Post daily journal entries and payments as required.
• Balance daily receipts, complete necessary forms, and submit cash and balance sheets to accounting personnel as needed.
• Post current changes to proper accounts and ledgers, ensuring they are balanced.
• Prepare and mail statements in accordance with established billing procedures.
• Prepare vouchers, check invoices, and post accounts payable.
• Maintain a file of invoices, paid vouchers, cancelled checks, etc.
• Assist in the establishment and maintenance of an adequate accounting system as necessary or directed.
• Facilitate petty cash for the facility.
• Type and process various reports for the Administrator and department managers.
• Order office supplies for the facility.
• Attend all Department Managers meetings.
• Schedule repairs and maintenance for all office machines.
• Maintain and keep the postage system current in the facility.
• Perform other duties as requested by the Administrator.

Qualifications:

• Business office experience required, preferably in Long Term Care.
• Associates or Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and accounting software.
• Ability to work independently and as part of a team.

Why Join Us?

This position offers a rewarding opportunity to be part of a mission-driven organization that provides essential services to the community. By joining our team, you will play a crucial role in supporting the financial operations of the facility and ensuring that we continue to deliver high-quality care to our residents.

How to Apply:

Interested candidates should submit their application through MVP Recruitment. Visit MVP Recruitment for more details and to apply.

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